A structured, effective folder system is a key element of file storage and security – not only for individual work but especially for project teams. In larger teams, vast amounts of information and materials accumulate. Project teams face the challenge of organizing and providing access to diverse materials, often in multiple versions, so they remain identifiable, searchable, and accessible to all team members.

A clear, comprehensible folder structure:

• Follows a consistent schema with a logical, hierarchical structure.
• Is transparent (even for outsiders and future use): easy data retrieval through clear and precise naming.
• Is organized: only as many folders per level as can be viewed at a glance.
• Supports quick data access and reduces search times.
• Facilitates the continued processing and reuse of data.
• Reduces the risk of data loss due to accidental deletion or overwriting.